Sample Event Contract
Rockland Woods
Special Use Rental Contract
This contract for the rental of a venue is made on this day,______, by and between Shawn Landis & Jodi Rockwell, hereafter referred to as the Owner(s), and _______________hereafter referred to as the Renter (s).
Renter Information
Renter Address:_____________________________________Telephone #: (H)____ (W)___ (C)______ Email Contact Person Name:____
Proposed Event:_________
Specific Dates within the rental period: AirBnb reservation for ___guests per night
Check-In______, 4:00 pm
Event Day: ______
Check out____11:00 am Approximate Number of Guests: ___ Staff: __
Whereas, the Renter desires to temporarily rent, occupy, and make use of the Owner’s venue, located at 3467 & 3463 North Mission Road West, Bremerton, WA 98312 and known as
Rockland Woods.
Whereas, the Owner agrees to such rental, occupation, and use in consideration of certain
payments and covenants herein enumerated;
Now, therefore, the parties agree to the following terms and conditions: 1. The Renter shall pay to the Owner the sum of $_
2. The Renter shall have access to and use of the venue from _ for the purpose of hosting the Renter’s_______Event
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3. The full rental fee for the use of the venue described in (2) above shall be $_______ A 30% non-refundable event deposit of $_____ is due ____
Payments can be made via Venmo @jodi-rockwell (number 8209) or Zelle______.
4.. Renter shall remove all personal property, trash, and other items that were not present in the venue when Renter took control of it. Trash and Recycling can be put in bins at the road across from beach access (Rockwell, 3463 N Mission Rd) for Tuesday pick-up. Extra garbage bins (grey garbage cans) are an additional charge ($20 each), but extra recycling bins (Green or Blue) have no extra charge.
Moreover, Condition of the Premises and Determination of Damages. Renter shall leave the Property in the same condition as when Renter entered. Renter shall be responsible for any damage caused to the Property, as determined by the Manager or Owner. Damage includes, but is not limited to, physical damage to the property and insufficient cleaning resulting in extra work to return the property to the condition it was in prior to the event. The manager will notify the renter within 14 days of contract completion of damage and expense.
5. Upon Renter’s completion of his/her obligations under (4) and (5) above, the Owner shall return to Renter the security deposit (AirBnb holds a $500 deposit) minus any amounts deemed necessary to repair damages inflicted upon the venue by Renter and/or Renter’s associates, guests, invitees, contractors, and all other persons whatsoever who enter the venue during the rental period, whether or not such persons did so with Renter’s knowledge or consent.
6. Renter will be liable for any physical damages, legal actions, and/or loss of reputation or business opportunities that Owner may incur as a consequence of the actions of Renter or any of Renter’s guests while Renter is in control of the venue, and shall indemnify and hold harmless the Owner against any and all legal actions which may arise from Renter’s use of the venue.
7. Cancellations. If Renter cancels the reservation for the Event Sixty (60) or more days before the Event Date, Manager shall refund to Renter the Rental Fee and the Cleaning/Breakage Deposit Fee minus the Rental Deposit, which shall be retained as a non-refundable deposit. If Renter cancels the reservation for the Event within thirty (30) days of the Event, Manager shall retain the Total Rental Fee, including the Rental Deposit as a non-refundable deposit, although the Cleaning/Breakage Deposit will be returned.
9. Preferred Event Vendors and Planner/Coordinator. Rockland Woods does not provide event vendor equipment or services or an event planner/coordinator for the event. The Manager may provide a Preferred Vendor List (List) to the Renter. This List is not intended to be limiting to the Renter and will evolve as different vendors are used at the Rockland Woods. The Renter is allowed to select vendors and a planner/coordinator that is not on the List.
10. The Event may not be open to the general public and may only include invited guests. The Renter shall be responsible for monitoring and controlling uninvited guests.
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11. Venue Rules. Rules are identified in Attachment B (Venue Rules) These rules are intended to help the Manager provide a safe and enjoyable venue for the Renter, guests, and vendors and preserve the property and neighborhood peace. This is a living forest that could be damaged or provide a hazard to guests. This property is adjacent to residential homes and thus noise must be controlled.
13. Renter agrees to comply with all applicable local, state, and federal ordinances, statutes, laws, and regulations. Rockland Woods forbids the service of alcohol to minors. The sobriety of all guests is the responsibility of Renter.
14. Special Event Liability Insurance. The Renter must provide a Certificate of Insurance to the Manager for the event liability coverage. A minimum of $1,000,000.00 General Liability coverage is required for the event. This Certificate should include liability for all activity and services on the property related to the wedding event such as liquor, food, music, and equipment provided for the dates of the event. Shawn P. Landis & Jodi Rockwell are all to be listed as additional- insured’s. The Certificate of Insurance with coverage as defined herein must be provided to the Manager 30days prior to the Event. Insurance coverage should be listed by the provider under “Certificate Holder” as follows:
Shawn P. Landis
Jodi S. Rockwell
Event day insurance may be available through
www.wedsafe.com
www.markelinsuresfun.com
or renter’s insurance broker or agent. We are not endorsing any particular insurer but offer these as resources.
15. Vendor Insurance: All vendors must provide evidence of liability insurance to the Manager showing the amount of general liability, dates of coverage, agent contact name/telephone/email, and company name and web site at least 30 days prior to the event, March 5, 2021. Any vendor without adequate liability coverage approved by the Manager will not be allowed on the property without the approval of the Manager.
16. Indemnification. Renter hereby indemnifies and holds harmless Manager, their employees,agents, heirs, successors and assigns from any and all damages, actions, suits, claims, or other costs (including reasonable attorney fees) arising out of or in connection with any damage to any property or any injury caused to any person (including death) caused by Renter’s use of the Property, including any acts or omissions on the part of Renter, independent contractors, guests, invitees, or other agents. Renter shall immediately notify Manager of any damage or injury of which they have knowledge on or near the Property, regardless of the cause of such damage or injury.
quiet outside after 10pm.
No Amplified sound after 10pm. Voices carry easily across the lake. Please be
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17. Compliance with Laws. Renter shall not use the Property in any manner that would violate any local, state or federal laws or regulations.
18. Governing Law. This Agreement shall be construed in accordance with, and governed in all respects by, the laws of the State of Washington, without regard to conflicts of law principles.
19. Severability. If any part of this Agreement shall be held unenforceable for any reason, the remainder of this Agreement shall continue in full force and effect. If any provision of this Agreement is deemed invalid or unenforceable by any court of competent jurisdiction, and if limiting such provision would make the provision valid, then such provision shall be deemed to be construed as so limited.
Notice. Any notice required or otherwise given pursuant to this Agreement shall be in writing or email between the Renter and Manager.
20. Attorney Fees. If any legal action is commenced or maintained in court, whether in law or in equity, by any part to this Agreement as to the interpretation, enforcement, construction or the determination of the rights and duties of the parties to this document or any document provided herein, the prevailing party in any such action shall be awarded its reasonable attorneys' fees together with all reasonable costs and expenses incurred in such action.
21. Entire Agreement. This Agreement constitutes the entire agreement between Renter and Manager, and supersedes any prior understanding or representation of any kind preceding the date of this Agreement. There are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement.
22. Any disputes arising under this contract shall be adjudicated in the Owner’s local jurisdiction.
23. Parking is limited to approximately 35 cars. 20 down on N. Mission Lake Rd. next to dock access and 10-15 cars near lodge and barn. Please advise guests to carpool.
Specifics for Event:
In witness of their understanding of and agreement to the terms and conditions herein contained, the parties affix their signatures below.
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Printed Name
Shawn Landis and/or Jodi Rockwell
Address
2615 E Pike St.
City, State, Zip Code Seattle, WA 98122